Virtual office and business address in Amsterdam: what does the KVK accept?
A virtual office gives you a business address with mail handling. The Dutch Chamber of Commerce (KVK) will only register your company there as your business location (vestigingsadres) if you always have access to a workspace — a shared hot desk counts — and do most of your work there. A mail-only address counts as a postal address, and you still need a real visiting address.
Business location vs postal address: what is the difference?
| Business location (visiting address) | Postal address | |
|---|---|---|
| What it is | Where the company actually operates | Where business mail arrives |
| Required in the Trade Register? | Yes | Yes, can be the same address |
| KVK condition | You are physically reachable and work there | Mail can be delivered |
The KVK states that every business needs both a visiting and a postal address, and that the owner must be physically reachable where the activities take place (kvk.nl, registration FAQ).
Can you register with the KVK at a virtual office address?
Registering at a virtual office or shared business building is allowed only if you always have access to a workspace where you carry out most of your activities. It may be a flexible desk shared with other entrepreneurs, but you must be able to get in independently during opening hours (kvk.nl, office in a business collective building). A mail-only address without a workspace does not qualify, and the KVK can refuse the registration.
Which package gives you a valid business location?
- Mail-only address — receive and forward post; your visiting address stays elsewhere, for example your home.
- Virtual office with hot desk — address, mail handling and access to a desk; this can meet the KVK requirement.
- Private office — a lockable room; always a valid business location.
Ask the operator to confirm in writing that the package supports KVK registration as a business location before you sign.
How much is a virtual office in Amsterdam?
A virtual office in Amsterdam starts from €73 a month in this catalogue, across 309 buildings. Packages with desk access cost more than a bare mail address; coworking memberships start from €96 a month.
Compare virtual offices in Amsterdam or hot desks with a registered address. This is not legal advice; the KVK decides on each registration.